SALIDA SANITARY DISTRICT
Regular Meeting of the Board of Directors
June 14, 2018
The regular meeting of the Board of Directors of the Salida Sanitary District was called to order by President Gary Horton at 6:00 p.m. in the Salida Sanitary District Boardroom. Other Directors present were Lana Moore, Donna Murphy, and Brad Johnson. Others present were Attorney Stewart W. James, District Manager/Engineer Michael Gilton, and Secretary Linda Walker. Director Dew was not present.
Members of the public were invited to address the Board but no comments were made.
The minutes of the regular meeting held May 10, 2018 were unanimously approved as submitted.
Bills of the District totaling $160,490.05 were presented for payment. A motion was made by Director Moore, seconded by Director Johnson and on vote unanimously carried to adopt Resolution No. 1674, “Resolution Authorizing Payment of Bills.”
Manager Gilton’s report consisted of the following items:
1. Manager Gilton met with the Meras Reservoir team, they are monitoring the ponds for a reoccurrence of duckweed or algae blooms and will remediate them as required.
2. The location of the brochures at the library seems to be more effective.
3. The operators have been out cleaning the collection system.
4. We will have a recommendation for a new tractor
5. We are accumulating a cash reserve, we have approximately $200,000 more in our cash flow over last year. This will mean that our starting cash balance this coming fiscal year will be greater than the beginning of the present fiscal year.
6. The stakeholders workshop on sanitary sewer overflows was cancelled.
President Horton reported he attended a J.P.A. meeting on May 29, 2018. He has the agenda packet should anyone wish to review it.
Director Moore reported that the committee formed to draft a job description and determine a method to fill the vacancy of District Manager, met several times with Mike Gilton, since the May Board meeting to discuss updates to the job description and create a plan to fill the vacancy of District Manager. A draft of the updated job description is available for approval tonight, and the committee recommends interviewing a potential candidate, referred by Mike Gilton, at a Special Meeting called by the Board President. After some corrections suggested by Director Murphy, a motion was made by Director Murphy to adopt the job description as corrected. The motion was seconded by Director Johnson, and on vote unanimously carried.
After a lengthy discussion, a motion was made by Director Moore to place a closed session item on the July 12, 2018 meeting agenda to consider employment of a District Manager. The motion was seconded by Director Murphy, and on vote unanimously carried.
Agenda item 7B. regarding the agricultural lease with Van Ruler Orchards, Inc. was tabled until the July 12, 2018 meeting, as the draft of the lease was not received by the District in time for this meeting.
A motion was made by Director Johnson to accept the quote for the renewal of the workers compensation insurance policy from Zenith Insurance Company. The motion was seconded by Director Moore, and on vote unanimously carried.
Manager Gilton presented a proposed operating and maintenance budget for the 2018-2019 fiscal year to the Board. A motion was made by Director Murphy, seconded by Director Johnson, and on vote unanimously carried to adopt Resolution No. 1675, “Resolution Adopting Operating Budget for Fiscal Year 2018-2019.”
Manager Gilton reported that the District solicited four proposals for the purchase of a new tractor. After meticulous review of all four proposals, he recommends purchasing a new Kubota M5-111HDC tractor. A motion was made by Director Moore and seconded by Director Murphy to approve the purchase of a new Kubota tractor for $69,425.89 and declare the District’s existing Case 480F loader tractor surplus. The motion unanimously carried.
As there was no further business, the meeting was adjourned.
President of the Board